2020 Registration is now open!


*AAA members, please be sure you are logged in to your account to receive the member discount.Or,download our paper formand return to exhibitors@ambulance.org.


Why Exhibit at AAA 2020?

AAA members are your existing and potential customers and help your business thrive! Approximately 84% of our members operate twenty (20) ambulances or less. Be a part of our show and tell them how you can help keep their doors open and their organizations running effectively.

Over 80% of our attendees are the decision-makers you need. Connect directly with the check writers to streamline your sales process.

What’s Included?


  • Two (2) conference registrations per space
  • Two (2) guest tickets per space (not valid for session attendance)
  • Pre- and post-conference attendee mailing lists
  • Company listing in the AAA Vendor Guide and Exhibitor Directory
  • Standard booth identification signage
  • 24-hour security

*Tables, chairs, electricity, booth carpet and other accessories must be ordered through Freeman Exhibitor Services



  • 10’ x 10’ Booths ($3,000 members/$5,000 non-members)* 
  • Additional 10’ x 10’ Booths ($2,750 members/$4,750 non-members)
  • 15’ x 25’ Vehicle Space ($3,000 members/$5,000 non-members)*
  • Additional 15’ x 25’ Vehicle Spaces ($2,750 members/$4,750 non-members)
  • Additional Booth Personnel ($225)

*Non-Member rate includes a year of Affiliate membership. $3,000 directed toward exhibit booth, $2,000 to activate membership for calendar year* 


Exhibitor Hours

Sunday, November 1 | 11:00 AM – 2:00 PM (*Vehicle move-in only)
Sunday, November 1 | 2:00 PM – 6:00 PM
Monday, November 2 | 8:00 AM – 3:00 PM

Show Hours
Monday, November 2 | 4:00 PM – 6:00 PM     
Tuesday, November 3| 8:30 AM – 4:00 PM    

Events in the Trade Show
Monday, November 2 |  4:00 PM – 6:00 PM | Trade Show Opening Reception
Tuesday, November 3 | 8:30 AM – 10:30 AM | Coffee and Pastries in the Trade show
Tuesday, November 3 | 11:30 AM – 1:00 PM | Lunch in the Trade Show
Tuesday, November 3 | 3:00 PM – 4:00 PM | Cocktail hour in the Trade Show

Tuesday, November 3 | Immediately after show closes (4:00 PM


Important Notes

  • Contracts will only be processed when submitted with a 50% deposit; the full balance must be paid by September 15, 2020. All balances must be paid before exhibits can be set up at the show.
  • All exhibitors are required to submit a Certificate of Liability Insurance to the MGM Grand by October 15, 2020. Please read the instructions here. 
  • All exhibitor personnel must have a badge. Guest tickets may not be used for expo personnel.
  • Endcap 10×20 booths are reserved for conference sponsors—contact mwinesett@ambulance.org for additional information about sponsorship.
  • It is the responsibility of each exhibitor to provide AAA with accurate contact information.

Terms & Conditions

Registration for the 2020 Annual Conference & Trade Show indicates acceptance of our 2020 Exhibitor Terms & Conditions (PDF)



2020 Trade Show Floor Plan 

Booth selections are your preferred location and are not guaranteed. Booths are assigned based on historical priority points through June 30, 2020. Beginning July 1, booths will be assigned on a first come, first served basis. Please expect to receive your booth assignment and additional exhibitor information in July. 

See Exhibit Hall Map

(click the icon above to see the 2020 map)

Cancellation Policy

Withdrawal or cancellation by any exhibitor will not be accepted unless written notice of such has been received by AAA. All deposits are non-refundable and non-transferrable, and any exhibitor who withdraws after September 1, 2020 shall forfeit one hundred percent (100%) of the full price of said exhibitor’s space. 

Certificate of Insurance

The MGM Grand requires each vendor to submit a Certificate of Insurance and a signed Vendor Policy document by October 15, 2020. Please review the documents provided below and mail or fax your documents directly to the MGM. 

Hotel Reservations

Security note: AAA is not affiliated with any outside housing service. It is AAA’s recommendation that you book your hotel reservations directly through the Gaylord Opryland, the official hotel for AAA 2019.


Please contact exhibitors@ambulance.org.  


Interested in exhibiting in 2020?


*AAA members, please be sure you are logged in to your account to receive the member discount.

Or, download our paper form and return to exhibitors@ambulance.org.





Thank You 2020 Exhibitors!